The last thing you need to add to a busy day running your hospitality business is having to manually enter financial, inventory and revenue data. Not only is it time consuming, but open to human error, which perpetuates throughout the system and can be very hard to detect and correct.
Polygon’s Accounting system is fully integrated with your finance, inventory, income and POS systems and removes all the hassle of additional data entry and the risks inherent in double handling. It gives you the peace of mind of knowing there is a ‘single version of the truth’ shared between all systems, and it frees up your time to concentrate on customers and on business strategy - the things that are going to help your business grow. A good accounting system will not only be integrated to avoid double handling, but will also provide you with meaningful at-a-glance business reports and dashboards to give visibility of your entire business to support your decision making
Polygon Accounting is Redcat’s fully integrated accounting platform where your finances, inventory, income and POS data is all in the one place. It includes a comprehensive suite of over 40 financial reports, along with the ability to manage general ledger, multiple departments, locations or cost centres, debtors and creditors, bank accounts and security.
Full double entry accounting system
Customisable General Ledger – with ordering and grouping to design your reports to suit your business
Six account categories - revenue, expenses, costs, assets, liabilities and equity
System generated predefined accounts
Other user defined accounts
Any number of account groups within each of the categories
Any number of accounts within each account group
Profit & Loss reporting
Cost of Goods Sold analysis
Supports more than one department or cost centre at each location, so you can manage and report by department on:
Profit & Loss reports can be consolidated or produced for individual departments
Supports more than one location
A range of options for organisational structure
Locations can be company owned or franchised
Data transferred between locations and head office follow the business rules of the organisational structure
Reports may be consolidated, or generated by location/ group of locations
Quick system setup and maintenance of cheque, savings, credit card and loan accounts
Easy creation of transaction templates
Customisable amortisation for accurate reporting of periodical payments
Easy transfer of funds between accounts
Cheque register with a convenient ‘cheque finder’ facility
Full bank reconciliation
Debtors and Creditors
Complete control over debtors and creditors
Database of names, addresses, contact details, credit terms, BPAY numbers and additional notes for clients and suppliers
Invoice, credit note, deposit, payment and receipt processing
Batching option available for client and supplier payments
Immediate generation of client and supplier invoices from quotations and purchase orders
Electronic payment of suppliers and staff where preferable
Automatic purchase order generation in conjunction with Polygon Inventory
Reporting of full transaction and forecast payments and receipts to assist with cash flow management
Comprehensive Financial Reporting
Over 40 standard reports including Balance Sheet, Profit and Loss, Trial Balance, Cost of Sales, Cash Flow Analysis and Debtor and Creditor Statements
Full GST (Australia and New Zealand) and VAT (UK) compliance, reporting and calculations
Ability to customise the currency symbol, tax rate and label for internationalisation
All reports can be exported to a spreadsheet or CSV file, saved to PDF or emailed
Access to system functionality and data is tightly controlled. Options include:
Role based security restricting access to only individual reports and features specified by the administrator
Access to accounting functionality excluding stock control, payroll and POS
Access to payroll functionality
Access to stock control functionality
Access to POS functionality, recipe and function files
Close periods so that no further transactions can be entered or modified
A system events audit process tracks the name of each user handling a transaction and logs actions such as ledger reference deletions and modifications to records.
Polygon POS - reliable and easy to use point of sale system
Polygon Payroll - streamlined payroll module that uses the standard clock on/off function at the POS terminal that logs staff shifts and transmits this data automatically to Payroll
Polygon Inventory - comprehensive stock control module
Polygon Payments - integrated EFTPOS module
Polygon Loyalty –integrated Loyalty solution with optional mobile App integration
Request a consultation, or ring us on 1300 4 REDCAT, to explore how Redcat Polygon can help your business.
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